AccountingEntry

{{#customtitle:Accounting entry and browsing}}

Header

First, you can fill the fields in the header to display existing accounting records and to control the entry. If you let the fields blank, this mean "all" or "any".

Journal

You can choose one or several journals, by clicking the button on the right of the field.

The list of available journals will be displayed in a new window. Double-click a line to select a journal. If you are allowed, you can also create or edit a journal.

If you leave the field blank, you will display accounting records for all journals and will be allowed to enter any journal. This might be slow and unsure.

Start and end dates

The start date can be entered to select the first day to display. If you let it blank, the accounting records will be displayed from the first day.

The end date can be entered to select the last day to display. If you let it blank, the accounting records will be displayed up to the last day.

In version 1.0, you will not be allowed to enter a date outside the specified range, to avoid entry errors.

Creating an accounting records

If you have selected a journal, and if manual entry is allowed for this journal, you can enter new accounting records. Otherwise, the display is read-only and you can't create any accounting records.

Minimal accounting entry

In the drop down list, select New accounting entry in the drop down list in the bottom, and click Create. You can also use F12 key.

2 lines are created in the grid. You will be able to add lines as explained below.

First you must enter or change the displayed accounting record date, which must be between the start and end dates entered in the header. It must be also greater than the journal close date. The date format is given by the system. The current year, month or day are used if ommitted.

Then, you enter a mandatory text.

Next, you enter or select an account. There are several ways to do this.

• You can enter the first digits and letters of the account code, starting with digits, and click enter. The first account code starting with these characters will be select.
• You can enter the beginning of the account name, starting with a non-numeric character. The first account having a matching name will be selected.
• You can click the button on the right side of the field and choose an account in the windows.

Next, you enter the amount. Decimals can be added. The decimal separator is defined by the system.

In the second line, you enter the counterpart account, like previously. The counterpart amount should have been filled and if your accounting record has 2 lines, it should be completed.

Click on the validation button. This will check that the accounting records is balanced and valid, and it will be recorded. At any time, of course you can cancel the accounting entry and nothing will be recorded.

Adding lines

• To insert a new line, before the current line, select this item in the drop down list and click Create; you can also press F8.
• To insert a new line, after the current line, select this item in the drop down list and click Create; you can also press F9.
• To delete a line added by error, click the Delete button or press F10.

Accounting entry from a template

To be detailed later... sorry.